EASTHAMPTON HOUSING AUTHORITY
REVISION REGULAR MEETING AGENDA AUGUST 9, 2022
MEETING WILL BE CALLED TO ORDER AT 6:00 PM AT DICKINSON COURT COMMUNITY ROOM, 15 LIBERTY STREET, EASTHAMPTON, MA
ROLL CALL
PUBLIC SPEAK
MINUTES OF REGULAR MEETING HELD JULY 13, 2022
FINANCIAL REPORT: AS OF JUNE 29, 2022
CHECKING ACCOUNT $231,805.26(EARNING 0.20% ON BALANCES
OVER $2500 ESB)
CHECKING ACCOUNT $ 50.00 (WESTFIELD BANK)
M.M.D.T $ 1,469.92
CD - $ 25,096.55 (EARNING 0.45% ESB)
CD - $134,787.21 (EARNING 0.45% ESB)
CD - $165,379.80 (EARNING 0.45% ESB)
CD - $ 18,460.89 (EARNING 0.10% WSTFLD SAV)
CD - $ 32,708.56 (EARNING 0.10% WSTFLD SAV)
TOTAL $609,758.19
OLD BUSINESS:
1. BOARD’S RESPONSIBILITY FOR TENANT COMPLAINTS
2. GRIEVANCE PROCEDURES 30 DAY NOTICES TO QUIT –SAMPLE
3. “WORKING EFFECTIVELY WITH YOUR BOARD AND OML TRAINING” HELD JULY 14, 2022 FROM 9:30 TO 11 AM IS NOT AVAILABLE TO VIEW ON LINE
NEW BUSINESS:
1. BOARD REVIEW AND APPROVAL OF THE 2nd QUARTER OPERATING STATEMENTS AND CONSOLIDATED MODERNIZATION REPORT
2. BOARD APPROVAL APPLICATION FOR PAYMENT SUBSTANTIAL COMPLETION $33,060.00 FOR #087084 PORCH REPAIRS
3. 2022 ANNUAL PLAN TO BE PRESENTED AT THE SEPTEMBER 13, BOARD MEETING
4. APPROVAL OF LOW BIDDER, JSD MECHANICAL, FOR PROJECT #087090 BOILER SYSTEM MAINTENANCE AT SUNRISE MANOR REBID DUE TO LACK OF RESPONSE ON FIRST BID
5. REVIEW AND APPROVAL OF THE 2023 CIP PLAN
6. REVIEW AND APPROVAL OF DHCD MANDATORY LANGUAGE ACCESS PLAN (LAP)
7. REVIEW AND APPROVAL OF DHCD MANDATORY F
8. 2021 EHA AGREED UPON PROCEDURES (AUP) WAS PERFORMED JULY 14, 2022 PERFECT SCORING, NO EXPECTIONS. STAFF IS TO BE COMMENDED
9. 2ND QUARTER VACANCY REPORTS
10. PHN 2021-20 ADDEDNDUM #2 - MILEAGE REIMBURSEMENT INCREASE FROM $0.585 TO $0.62
11. NEW MAINTENANCE HIRE WAS TERMINATED 8.2.2022 (STARTED 7.5.2022)
12. DISTRIBUTION OF BOARD COMPENSATION FOR CHAPTER #200 TOTAL $2,400.14
REPORT OF THE EXECUTIVE DIRECTOR:
1. NEW OFFICE STAFF TO START AUGUST 9, 2022 – POSITION HAS BEEN VACANT SINCE NOVEMBER 2021 DUE TO UNQUALIFIED APPLICANTS
2. WAITLIST AS OF AUGUST 1, 2022 – TOTAL 9,622 APPLICANTS
3. THANK YOU FROM CLIFFVIEW MANOR RESIDENT TO EHA STAFF
4. THANK YOU FROM DICKINSON COURT TENANT TO MAINTENANCE STAFF
5. DIRECTOR’S OPINION AS TO WHY THERE MAY BE MUCH MORE RECOGNITION OF EHA STAFF FROM TENANTS THAN IN PREVIOUS YEARS
6. CHAIRPERSON, BETTY BURNHAM, IS REGISTERED WITH MASSNAHRO FOR WEBINAR “CALLING THE MEETING TO ORDER” A GUIDE FOR HOUSING AUTHORITY CHAIRPERSONS - AUGUST 11, 2022
MOTION TO SIGN AND ACCEPT THE AUGUST 9, 2022 WARRANT
MOTION TO ADJOURN
DEBORAH WALKER, SECRETARY